Rajobit Oy | Privacy Policy
1. Introduction
In this privacy policy, we describe how we collect and process personal data when providing Rajobit Oy’s services (“Service”). Such services include, but are not limited to, the www.rajobit.com website, as well as all related discussion forums, directories, databases and services provided by Rajobit Oy.
We are committed to protecting the privacy of the users of the Services in accordance with the applicable legislation.
2. Purpose of and legal basis for processing
Purposes of personal data processing
We collect and process personal data so that
- the user can be registered in certain services on our site;
- the user can use certain services on our site;
- we can market our services and those of selected third parties to the user in accordance with their approval;
- we can improve the user’s experience of using the Service by collecting site usage data with the aid of cookies and other analysis tools;
- we can manage our site.
Legal basis for personal data processing
We collect and process personal data to meet our contractual and statutory obligations. We also process personal data based on a legitimate interest in order to maintain and develop our business and service.
3. What personal data do we collect?
On the users of our service, we collect personal data that is necessary for the intended purposes specified in this privacy policy:
a) Information you give to Rajobit Oy
- Contact and registration information
- Demographic information, such as age and gender
- Information related to the contractual relationship, such as product or service descriptions, invoicing and payment information, customer feedback and contacts
- Recorded customer calls
- Information on personal interests provided by the user and used for profiling
- Authorizations and consents
- Any other information provided by the user that we require for purposes specified in our privacy policy
b) Any information collected from public registers
c) Information collected by monitoring service use
Cookies and other analysis tools are used to monitor service use. The use of cookies is common, and many sites use them. Cookies are small data storage files that the browser installs on the hard drive of the user’s computer. Every time the user’s browser retrieves the site from the Company’s server, a message is sent to the user’s computer. The message makes the site function faster, facilitates login, saves usage data about the user and targets the site’s content to the user.
For example, the following data is collected with the aid of cookies and other possible analysis tools:
- Data on the use and browsing of service features, such as advertisements displayed and clicked on.
- The page from which the user has moved to our site, device model, unique device and/or cookie ID, data collection channel, browser version, IP address, session ID, session time and duration, as well as screen resolution and operating system
- Location data if expressly authorized by the user
- Other data collected with the user's consent
d) Data derived from service use
Derived data is deduced, with the aid of analytics, from the monitored use of the Service and/or the information provided by the customer, including possible personal interests or segmentation into a group of certain types of users.
All the data that we collect can be used to target the Service to the user. We use cookies to track the data that our site’s cookie has installed on the user’s computer. Most browsers feature a Help menu item indicating how to prevent cookies, how the browser informs you of receiving cookies and how to close cookies. Closing the cookies may restrict or prevent the use of the site.
4. For how long is user data retained?
We only retain the personal data of users for as long as it is necessary for the purpose for which it has been collected or the maximum period stipulated by law. In other words, the length of the personal data retention period depends on the data. This also means that we may retain your personal data even after your contractual relationship with us has ended, but only for as long as we have reason to do so.
5. Transfer of personal data
To provide Rajobit Oy's service
We only transfer personal data when third parties need access to the personal data that we process in order to provide the Service for the purposes defined in this privacy policy.
Marketing and advertising by third parties
We do not share the users’ personal or identification data with parties engaging in marketing or advertising. However, in order to be able to target communications or marketing correctly, we may transfer, for example, the following to third parties: anonymized demographic data, personal interests and location-based targeting values.
Your consent
If the user has given us their consent, we may share the user’s data with selected third parties so that they can contact the user.
Scientific research
We can disclose data for scientific or historical research, provided that the data has been converted into such a format that the data subject is no longer recognizable.
Legal reasons
Your personal data may be disclosed in accordance with requirements made by a competent authority or stipulated by law. If we sell, buy, merge or otherwise reorganize our business, the user’s personal data may be disclosed to the buyers and their advisors.
6. International data transfers
Rajobit Oy strives to implement the services and process the personal data using operators and services located in the EU or EEA.
However, some of our subcontractors, distributors and partners are located outside the European Economic Area. For this reason, your personal data may have to be transferred between countries. Such transfers may involve the transfer of personal data outside the EU or EEA to countries in which the legislation regarding the processing of personal data differs from the requirements of Finnish law. If this is the case, Rajobit Oy will ensure the adequate level of personal data protection, for example, by making an agreement with the personal data processor using standard contractual clauses or other means compliant with the data protection regulation, concerning the transfer of personal data to third countries.
7. Protection of personal data
Rajobit Oy uses up-to-date practices to protect personal data. This means using physical, administrative and technical security measures to reduce the risk of loss of personal data as well as to reduce the misuse, unauthorized use, publication or modification of personal data. We store your personal data on secure servers, which means that only authorized persons can access the data. Rajobit Oy can also protect the user’s personal data with Secure Sockets Layer (SSL) or other similar encryption software.
8. Third-party sites
This privacy policy only applies to our Services, and we are not responsible for the data protection practices of other sites. We recommend that the user check the privacy policies of the sites they use.
9. Changes to the privacy policy
We may amend this privacy policy. The amended privacy policy will be available on the Company’s site, so that the users can check how their personal data is being processed.
10. Your rights
Right of inspection
You have the right to check what data has been saved about you in the register. We will deliver the data in the format required by law.
Right to demand the correction of data
You have the right to demand the correction or completion of incorrect, inaccurate, incomplete, outdated or unnecessary information.
Right to demand the deletion of data
You can ask us to delete your personal data from our systems. We will take the measures you have requested if we do not have a legitimate reason to refrain from deleting the data. The data may not be immediately deleted from all of our backup systems or other similar systems.
Right to restrict the processing of data
You can ask us to restrict the processing of your certain personal data. However, the request to restrict the processing of personal data may limit the opportunity to use our website and services.
Right to object to the processing of data
You can also request the restriction of the processing of your personal data if your data is being processed for purposes other than to implement our Service or meet a statutory obligation. Objecting to the processing of personal data may limit the opportunity to use our website and services You have the right to opt out of electronic direct marketing, and you can do so by following the instructions included in all the marketing messages we send.
Right to transfer data from one system to another
You have the right to receive your personal data from us in a structured and commonly used format so that you can transfer the data to another controller.
Right to withdraw consent
If the processing of your data is based on consent, you have the right to withdraw your consent at any time.
11. Exercising your rights
You can exercise your rights by sending us a letter or email containing your name, address, phone number and a copy of a valid ID. If your request concerns personal data contained in a cookie, you must attach a copy of that cookie to your request. We may request additional information to verify your identity. We may reject requests that are unreasonably frequent, excessive or unfounded.
If you feel that the processing of your personal data is in conflict with the applicable legislation, you can file a complaint with the local supervisory data protection authority.
